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Speaker portal

Zuddl’s Speaker Portal gives every presenter a private, magic-link dashboard where they can update their profile and profile, download logistical details, upload decks or videos, and tick off organizer-defined tasks, all without creating another password. By shifting asset collection out of email threads and shared drives, the portal shortens preparation cycles, eliminates version sprawl, and provides real-time visibility into task status—Not Started, Submitted, or Complete.

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Portal enablement

A single toggle in People › Speakers instantly activates the portal, inserts a Go to portal call-to-action in speaker invitation emails, and secures access with one-click magic links. Enabling the portal early keeps presenters from asking, “Where do I send my slides?” and replaces ad-hoc reminders with automated and trackable nudges.

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Branding and layout

Clicking Edit portal opens a split-screen editor where organizers apply brand colors, upload logos or banners, and toggle the visibility of sections such as My Session,Tasks , and Resources. A branded, on-message portal reassures high-profile speakers that they are working inside an extension of your event site, not a generic vendor page, and a one-click preview lets you vet styling before any external eyes see it.

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Standard tasks

The portal ships with ready-made tasks—upload deck, add poll questions, complete profile, and more. Checking a box assigns the task to every speaker, saving coordinators from recreating identical email requests dozens of times and giving presenters clarity about exactly what “done” looks like.

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Custom tasks

When a session needs something unique—say, a 30-second teaser video or a sponsor compliance slide—organizers switch to Manage Tasks › +Create Custom Task, set a due date, and decide whether submissions require approval.

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Speaker workflow

Invitation email, magic-link entry, dashboard with Pending, Completed, and Profile tabs—every step is optimized for minimal friction. Speakers mark tasks complete, watch them turn green, and, if a task needs organizer review, the status flips to Submitted until approved. Being mobile responsive, last-minute slide uploads from backstage happen without hunting for a laptop.

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Role-based access

Custom roles narrow portal permissions to match real-world responsibilities: a keynote speaker sees only their session assets, a track lead views all speakers in their stream and grants approvals, and an agency designer edits branding without touching attendee data. Granular roles keep the principle of least privilege intact while removing IT bottlenecks.

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Governance and best practice

Set task due dates, review portal branding alongside the main site for visual consistency, keep automated reminders concise, and archive the portal after the event to prevent late edits that diverge from final recordings. These habits lock in smooth hand-offs year after year and ensure the portal remains a single source of truth rather than an unmanaged repository.